How To Extend the Life of Your Office Equipment

Does your office go through supplies left and right, especially your technology and expensive equipment? If so, you need to know how to extend the life of your office equipment. With just a few simple strategies, you can prevent equipment damage and get more use out of your expensive office equipment.

Perform Regular Cleaning and Inspections

The best way to extend the use of your office equipment is to prevent damage to the instruments. You can prevent long-term damage to your equipment by performing regular maintenance, like inspections and scheduled cleaning. By keeping your office machines—like printers, computer towers, and monitors—clean, you can prevent scratches and other natural wear and tear that come with age and repeated use. Regularly inspecting your equipment will also alert you to any defects and issues that may arise.

Address Issues Right Away

Unfortunately, no matter how carefully you care for your office equipment, issues are still bound to arise. When you discover errors with your machines or damage to other equipment, don’t put off repairs. Attempting to use broken machines in a pinch will only worsen or lead to more damage. For example, if your printer or paper shredder experiences a paper jam, you need to know how to clean and maintain it to clear the jam before you try to keep printing or shredding. Make sure to alert all office members when a piece of equipment is out of order to prevent continued usage.

Adequate Employee Training

If your office experiences frequent equipment issues and constantly schedules repairs, you may want to rework your employee training. Make sure all employees know how to properly use and maintain all the equipment in the office, such as their computers, printers, shredders, phones, and more. Equipment repairs are costly and add up fast, so keep them to a minimum by making sure your employees know how to use their equipment.

Get the most use out of your supplies with these tips for how to extend the life of your office equipment. These tips will help you save money on equipment repairs and help save your office supplies in the future.